The Bolgatanga Technical University Library has established the following rules and regulations to promote responsible use of library resources, maintain a favorable study atmosphere, and ensure equitable access for all members of the university community.
The right of admission to the library shall be reserved by the Librarian.
Behaviour that disrupts the library's activities or impinges on the right to a quiet and orderly work and study environment of other library clients shall not be permitted. Library clients shall conduct themselves in an orderly and appropriate manner.
Reasonable silence shall be observed throughout the library, except in designated areas for group discussions.
Smoking, eating, and drinking shall not be permitted anywhere in the Library.
Information resources, equipment or facilities shall not be relocated, defaced, damaged or stolen.
Cellular phones shall be kept silent for messaging purposes, accessing the Library catalogue, electronic resources, and NOT for conversations.
The Library shall not accept any liability for loss of, or damage to, personal property. However, reasonable measures shall be put in place for providing a secure environment.
Library clients shall be fined for non-compliance in the following circumstances:
Overdue fines apply for every day an information resource is kept beyond the approved loan period. Borrowers are responsible for tracking due dates and returning or renewing items on time.
Clients shall be held financially responsible for any damage caused to library materials while in their possession. Charges are based on the extent of damage — from minor repair fees to full replacement cost for materials beyond repair.
In the event of a loss of any library material, the offender will be required to pay twice the current price of the book, including shipping and handling charges, plus a processing charge to restore the lost resource to the collection.
The Library reserves the right to suspend membership until all checked-out resources have been returned and all charges paid up. During suspension, borrowing privileges, access to library computers, and room reservations shall be withheld.
The following sanctions apply to violations of library rules and regulations:
Staff members leaving the university shall be required to return all information resources belonging to the Library. The staff member shall ensure that the Library signs a Clearance Certificate, which shall serve as confirmation that the staff member concerned does not owe the Library.
Students who withdraw, discontinue or have completed studies at the University shall be required to return all resources belonging to the Library. Failure to do so shall result in such students' results/certificates being withheld by the University until they redeem themselves.
The Library shall have the right to request the Finance Department to debit the student's account or staff member's salary/allowances/pension funds to recover any damage.
In the event of a loss of a book and any other related library materials, the offender will pay twice the current price of the book, including shipping and handling charges, plus a processing charge.
Failure to return books when recalled will lead to the loss of borrowing rights plus any overdue fines. In the case of a Senior Member who commits any of the above offences, a report shall be made to the Vice-Chancellor for appropriate sanctions to be instituted against him/her. For non-university users, use of the library will be denied and other appropriate actions taken.
Failure to return borrowed materials on the due date will lead to — a fine of GHS 2.00 per day up to 7 days or thereafter GHS 1.00 per day plus loss of borrowing rights till the book(s) are returned if it is a General Collection. For Reserved/Reference Collection — there will be an hourly charge of 50Gp plus loss of borrowing rights until books are returned.
All graduating students and staff exiting the University MUST obtain a Library Clearance Certificate before final clearance. This confirms that all borrowed materials have been returned and all outstanding fines have been settled.
For appeals or inquiries, contact: University Librarian's Office — Library Admin Wing, Office 201, or via email to library@btu.edu.gh
